OBS Administrative Assistant

Poste : 

An Administrative Assistant in the finance department of the university provides crucial administrative support to ensure the smooth operation of financial tasks and processes. This role involves managing schedules, Bank documents Handling, handling communications, maintaining records, and supporting the finance team in various administrative duties.
Challenges: Confidentiality, Multitasking, Time Management, Communication

Main Duties:

• Organizing: Managing schedules, meetings, and appointments for the OBS director.
• Document Management: Handling the documentation and filing of financial records and workflows, Organize and maintain physical and electronic files, ensuring that financial documents are accurately filed and easily accessible.
• Communication: Serving as a point of contact for internal and external communications.
• Support: Assisting with financial reporting, data entry, and other administrative tasks.
• Office Supplies: Monitor and order office supplies for the finance department.
• Mail Handling: Sort and distribute incoming mail and prepare outgoing mail.
• Bank documents Handling: Sort and distribute incoming and prepare outgoing ones.
• Logistics: Arrange logistics for meetings, including booking rooms and preparing materials.
• To perform other duties as assigned and as needed 

Qualifications :

• Bachelor or MSs degree in Management, Communication, Finance or relevant field
• [2-5] years’ experience

Personal and Behavioral characteristics / IT skills needed:

• Detail-Oriented
• Organized & Reliable
• Effective Communication
• Customer Service-Oriented
• Office 365 software

Performance Indicators of the Role:

• Meeting Coordination Efficiency
• Accuracy and Timeliness of Document Filing and Retrieval
• Response Time
• Quality of Files Tracking
• Task Prioritization & Time Utilization

Deadline: September 24, 2026, at midnight.