Personal Assistant

As a Personal Assistant, your main responsibilities include:

Calendar and travel management

Efficiently manage complex diaries and prioritize appointments.
Organize and follow up on travel arrangements, ensuring smooth endtoend execution.
Leadership meetings & agenda planning

Plan and facilitate the delivery of critical leadership meetings.
Maintain a longer-term calendar of events and key milestones.
Key stakeholder and leadership events

Plan and coordinate key stakeholder meetings involving Leaders (e.g. Leadership Meetings, Town Halls, off-sites), often in coordination with the PA to the CEO.
Identify dates, help define agendas, prepare and coordinate the production of materials, draft minutes, and follow up on actions.
Expenses and finance processes

Manage Leaders’ operational expenses using the relevant booking and finance systems in a timely manner.
Manage Travel & Expenses on COUPA and liaise with Finance and DCP teams to ensure alignment.
Raise purchase orders and process invoices in a timely and compliant manner.
Stakeholder liaison and transversal support

Act as a point of contact between DCP team members and other internal and external stakeholders.
Support offices and teams on all logistical aspects related to AXA DCP events and initiatives.
Team collaboration & flexibility

Coordinate closely with other PAs to ensure continuous support for the Leadership Team.
Demonstrate flexibility and willingness to take on a variety of tasks depending on evolving priorities and business needs.
Content and project support

Coordinate and help prepare presentations and supporting materials for meetings.
Provide ad-hoc and project support to members of the Leadership Team as required.

We are looking for a Personal Assistant with the following profile:

Influential collaborator

Builds and maintains strong, productive relationships with key stakeholders.
Knows when to provide guidance and when to seek input to secure the best possible outcome.
Effective communicator

Excellent verbal and written communication skills.
Strong collaboration, presentation, and influencing capabilities.
Able to interact confidently with internal and external stakeholders at all levels.
Comfortable in a fast-paced environment, managing multiple priorities in parallel.
Ability to manage ambiguity

Handles complex situations and multiple responsibilities simultaneously.
Balances long-term projects with the urgency of day-to-day demands.
Results oriented

Strong drive to execute and deliver high-quality results.
Proactive, anticipates needs, and takes initiative.
Able to quickly (re)prioritize multiple workstreams and tasks without compromising quality.
Acts with a strong sense of urgency and has some experience in basic project coordination or project management.
Continuous improvement mindset

Curious, open to feedback, and willing to challenge the status quo.
Eager to learn and continuously develop technical and professional skills.
Motivated, determined and trustworthy

Reliable self-starter, comfortable taking on multiple responsibilities.
Accountable for the successful completion of tasks and projects.
Discreet, with a high sense of confidentiality and integrity.
Digital and tools proficiency

Advanced user of Microsoft Office, particularly Outlook, PowerPoint, Word and Excel.
Strong tools literacy and ability to quickly learn and use various Finance, Procurement and HR tools to perform administrative and operational tasks.
Languages

Fluency in English and French is mandatory; additional languages are a plus.