Procurement Administrative Assistant

Position Description Summary:

The Procurement Administrative Assistant assists the Director in maintaining an up-to-update workflow management and ensuring coordination between the different purchasing units.

Main Duties:

• To plan, establish priorities, organize, and manage the secretarial and clerical functions of the office.
• To coordinate with AUI’s different departments and services, insuring an adequate and timely flow of information and follow up
• To draft, type and format a variety of correspondence (including letters, faxes, memoranda, etc.)
• To control action on all incoming and outgoing office correspondence and communications.
• To maintain the Manager’s calendar and schedule appointments
• To establish and to maintain the office filing system, periodically retiring files and records to the archiving system
• To prepare and submit tax exemption files to tax services
• To receive, record and dispatch purchase requests to purchasers
• To perform the duties of purchaser when needed
• To assist in launching and developing some projects
• To process and follow up the office’s budget
• To perform other tasks and duties as assigned

Requirements/Skills:

A bachelor's degree or equivalent
Preferred: Bachelor's in economics or business administration
Previous working experience in a job-related position

IT Skills and Abilities:
Good knowledge of administrative and clerical procedures and systems such as word processing, professional writing, managing files and records and other office procedures and terminology.

Deadline: Octobre 05, 2026, at midnight.

Qualified applicants are invited to submit a letter of application and a CV to: [email protected]